School Program FAQs
What if I need to change my reservation or discuss payment?
All payment and reservation questions should be directed to Iris Cohen, our school programs reservationist, email firstname.lastname@example.org or call 914.366.6988
How should my students dress?
Dress for the outdoors! Programs are held rain, snow, or shine. Students, teachers, and chaperones should dress for the weather and wear appropriate footwear. Programs involve walking outdoors on unpaved and/or uneven surfaces.
What should I do when we arrive?
Please arrive 15 minutes before the start of your program. If you arrive late, your program will be shortened accordingly.
When you arrive at the site, students should wait on the bus while one teacher enters the Visitor Center or meets with the Education Program Associate. Please report the exact number of students and adults in the group. Outstanding fees, as well as fees for additional students and adults, will be due at this time.
What should we do if we're running late?
If you anticipate a delay or if you must cancel on the day of the trip, please call our Education Hotline at 914.366.6913. This number is for day-of-use only.
How do I know if there are delays or closures due to weather?
Chances are if your school is open, so are we. If you’re unsure, please call our main office (914.631.8200) and listen to the greeting. Any site closures or delayed openings will be noted.
Can we eat lunch at the museum?
Philipsburg and Van Cortlandt: You are welcome to use the picnic tables on either site, which are available on a first-come, first-served basis. We regret that there is no indoor eating space. Food is not allowed in the historic core.
Sunnyside: You are welcome to use the picnic tables, which are available on a first-come, first-served basis. There is also an indoor eating option (max capacity 50 students) available on some days. Please ask for availability when making your reservation.
Other eating notes: If you plan to picnic before your program, please have students return non-disposable lunch items to the bus before starting the tour. If you plan to picnic after the tour, ask students to leave their lunches on the bus until after the tour.
We have students with special needs, food allergies, or mobility concerns. Is there someone I should contact?
Yes. To discuss your upcoming program, please email Tina Trimble, Education Coordinator, at email@example.com. In your email, please indicate whether you wish to be contacted by email or by phone. If you wish to be contacted by phone, be sure to give your work, cell, or home phone number and indicate a time when you can be contacted.
What are the roles of the chaperones?
We value our chaperones here at HHV. Without them, we cannot hold these programs. Chaperones can help us best when they are active observers of the program, helping with group movements, transitions, and observing the students for behavior and for understanding. If chaperones see that something needs to be clarified for students, they should feel free to ask the guide for further explanation or to repeat some information or a direction. We ask that chaperones with questions themselves hold their questions until after the guide is finished answering student questions in a space.
To ensure that each group has a rewarding educational experience, we require at least a 10:1 ratio of students to chaperones. Your group is entitled to one free adult for every 10 students. Additional adults are $10 per person, per site.
Can we order goody bags?
Goody Bags can be ordered in advance if time does not permit a visit to the Museum Shop. Each Goody Bag has state tax included and contains the following:
“Legend of Sleepy Hollow” Book
$25 Bag, same as $10 bag PLUS
Declaration of Independence parchment
To order “Goody Bags” please call (914) 631-3992 X3918 or send an email to firstname.lastname@example.org week prior to your visit. Goody bags will be ready
for you in our Museum Shop.
Proceeds from all sales support the educational programs of Historic Hudson Valley.